A resume has one job: get you an interview. Recruiters often spend less than a minute on a first read, so the page must show quickly what you have done, how well you did it and whether you fit the role. A clear structure and specific results matter more than design.
The sections most resumes need
- Contact details: name, phone, email and a professional profile link if relevant.
- Summary: two or three lines on your role, strengths and the kind of work you want next.
- Experience: your jobs in reverse date order, with three to five bullet points each.
- Skills: tools, languages and certifications relevant to the job.
- Education: degrees, and training that matters for the role.
Show results, not duties
Duties tell the reader what you were supposed to do. Results tell them what you achieved. Compare these two bullet points:
- Responsible for customer support emails.
- Cut average customer reply time from 36 hours to 8 hours by creating response templates and a daily triage routine.
Use numbers where you can: money, time, volume, percentages or team size. If you do not have exact figures, use clear estimates and describe the scale.
Match the job description
Read the job advert and use its key skills in your summary and bullets, where they are true. Many employers use software to screen resumes for matching terms, so clear wording helps both software and people.
Length and format
- One page for most candidates with under 10 years of experience. Two pages can work for longer careers.
- Use a simple, readable font at 10 to 12 points, with clear headings.
- Save as a PDF, unless the employer asks for another format.
Common mistakes
- Including a photo or personal details that are not needed, depending on local practice.
- Long paragraphs instead of short bullet points.
- Generic summaries that could fit anyone.
- Spelling and date errors. Read the resume aloud, then ask someone else to check it.
Frequently asked questions
Should I include a cover letter?
If the job asks for one, yes. A short, specific letter that explains why you want this role can help, but it should not repeat the resume.
How often should I update my resume?
Update it every few months, and whenever you finish a project or gain a new skill. It is easier to add achievements while they are fresh.
